LOUIS COMMUNICATION OFFICE SYOGM Headquarter, Kyebando, Kampala, Uganda LCO POLICY LETTER OF 6 JULY 2022 Revised 13 June 2023 Revised 19 june 2023 POLICY ON PRACTICAL COORDINATION This policy pertains to the coordination required during the execution of plans, programs, projects, and tasks. It applies to both close and distant interactions between team members and the project's supervisors. To effectively coordinate, it is essential to have all instructions documented in writing. This includes plans, programs, projects and orders that consist of a series of tasks. After receiving written instructions, take the time to read and comprehend them thoroughly. You should then provide a detailed response to confirm your understanding of the instructions and any other form of communication with your supervisor. Coordination may take various forms, including interactive briefings with your seniors using reporting methods such as speaking, chat, voice messages, or writing emails. If you cannot complete an expected action, you should communicate with your senior to let them know your intentions or explain why certain actions are not possible before beginning. During the execution of the plan, report your progress and any obstacles you have encountered. Afterward, you should communicate the completion of the action or explain why no action could be taken, providing a detailed report with pertinent facts and specifics. 1. Before the action, coordination involves understanding and confirming written instructions, communicating intentions, and receiving feedback from the supervisor. 2. During the action, coordination requires communication regarding progress and any obstacles encountered. 3. After the action, coordination entails communicating the completion of the action or any reasons why no action could be taken, and providing a detailed report with pertinent facts and specifics. Jean M. Louis Business Planner
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